Are you looking for the best way to schedule a meeting with multiple attendees? If so, keep reading this article for the best tools.
If you need to schedule a group meeting, it should save you time and energy. This function would be useful in multiple situations. For example, a group meeting would be ideal if you need a gym meeting with all your clients.
All you need is the right plugin to help you with this feature.
If you are unsure which plugin to use, keep reading this article. Here, we will show you the top six plugins for this task.
But first, let’s see what to look for in a meeting scheduling plugin.
Table of Contents
What to Look for In a Meeting Scheduling Plugin
Picking the perfect WordPress plugin for scheduling meetings with multiple attendees comes down to key factors.
Start with usability—a plugin should be easy to set up and manage while offering attendees a hassle-free booking experience. Look for features like customizable forms that let you collect essential details, such as names or meeting preferences, to keep everything organized.
Integration is another biggie—whether syncing with Zoom or Google Meet for virtual sessions or linking to Google Calendar to avoid scheduling conflicts, seamless connections save time and headaches. You’ll also want flexibility and automation.
Check if the plugin supports group bookings or multiple hosts, especially if your meetings vary in size or frequency. Automated email notifications and reminders are a must to keep attendees informed without extra effort.
Finally, consider the cost. Free versions can work for basic needs, but premium options often add valuable perks like payment integration or advanced support. Focus on these essentials, and you’ll find a plugin that makes scheduling easy for everyone involved.
6 Best Way to Schedule a Meeting with Multiple Attendees
The best plugins we are going to list for this purpose are:
- Bookster
- Simply Schedule Appointments
- Amelia
- Bookly
- The Events Calendar
- WP Booking Calendar
| Plugin Name | Our Rating |
|---|---|
| Bookster | 9.5/10 |
| Simply Schedule Appointments | 7/10 |
| Amelia | 8.5/10 |
| Bookly | 8/10 |
| The Events Calendar | 8/10 |
| WP Booking Calendar | 7.5/10 |
Below, we outline each plugin’s unique features. Based on your preferences and needs, you can choose an option.
Without any further ado, let’s get into the list.
1. Bookster
Bookster is a powerful yet approachable WordPress plugin transforming how businesses handle appointment scheduling. It delivers a full-featured booking system right out of the box.
Tailored for various industries—think salons, fitness studios, or consulting firms—it empowers users to create a seamless booking experience without relying on additional tools like WooCommerce.
The plugin’s standout quality is its intuitive setup wizard, which guides you through crafting a customized scheduling system in just a few steps. This allows clients to book services directly on your site. The responsive calendar, which switches effortlessly between day, week, and month views, is as practical for administrators as it is inviting for customers. It adapts to any device for a smooth experience.
What makes Bookster especially compelling is its versatility and focus on automation. It caters to both solo entrepreneurs and growing teams. You can easily define working hours, set up services, and manage multiple staff members. All while keeping your brand’s look consistent through customizable forms and themes.
A key feature is its ability to schedule meetings with multiple attendees, making it perfect for group sessions, workshops, or team check-ins. Clients can book a single slot that accommodates everyone, and the system handles the rest with automated confirmations and reminders.
Features
- All-in-one Platform
- Create Unlimited Services and Agents
- Lightweight Plugin
- Top-notch Support Team
- Payment Gateway Integration
2. Simply Schedule Appointments
Simply Schedule Appointments is a user-friendly WordPress plugin designed to take the complexity out of booking management, offering a streamlined solution for businesses and professionals who need an efficient scheduling system.
It is tailored for ease of use. It allows you to set up an appointment calendar in minutes and allows clients to book directly on your site without cluttering it with unnecessary features.
Its responsive design ensures that administrators and customers can manage or book appointments from any device, such as a desktop, tablet, or smartphone. Focusing on simplicity, it’s an ideal choice for small businesses, freelancers, or anyone looking to automate scheduling without a steep learning curve.
The plugin stands out with its balance of flexibility and functionality, growing with your needs while keeping things straightforward. Its free version provides unlimited booking calendars and customizable notifications, giving you the essentials to start immediately.
Features
- Customizable booking forms
- Drag-and-drop scheduling interface
- Google Calendar integration
- Automated email notifications
- Responsive, mobile-friendly design
3. Amelia
Amelia is a dynamic WordPress plugin that simplifies scheduling appointments and managing events. It is an invaluable tool for businesses, freelancers, and event organizers.
Designed with automation, it simplifies meeting coordination by offering an intuitive booking calendar that clients can use to easily secure time slots or event spots.
Its sleek, user-friendly interface ensures that site owners and their customers enjoy a seamless experience, whether booking a one-on-one consultation or reserving a place at a group workshop. With a mobile-first approach, Amelia adapts effortlessly across devices, ensuring accessibility for everyone involved.
What sets Amelia apart is its versatility and robust feature set. It allows you to organize services into categories, create events that span single or multiple days, and track key performance metrics like revenue and booking conversions through a handy dashboard.
Automation also extends to communication with customizable email and SMS notifications that keep customers and providers informed about confirmations, reminders, and updates.
Features
- Modern, fast appointment booking form
- Automated email and SMS notifications
- Google Calendar synchronization
- Zoom and Google Meet integration
- Group booking support
4. Bookly
Bookly is a versatile WordPress plugin for appointment scheduling. It offers a polished and responsive solution for businesses and professionals who need to manage bookings effortlessly.
Perfect for industries like salons, medical practices, or consulting services, it provides an intuitive, mobile-friendly front-end booking form that allows clients to reserve their spots anytime, anywhere.
With its focus on automation, Bookly eliminates the chaos of manual scheduling by letting customers pick available time slots, reducing the need for constant back-and-forth communication.
The free version provides a solid foundation, making it accessible to small businesses or those just starting. Beyond its core functionality, Bookly shines with its adaptability and robust back-end management tools.
Administrators can oversee appointments, tweak schedules, and organize services from a clean dashboard within WordPress, ensuring smooth operation behind the scenes.
Features
- Responsive, touch-optimized booking form
- Unlimited services and categories
- Customizable time slots and availability
- Google Calendar integration
- Automated email notifications
5. The Events Calendar
The Events Calendar is a powerful WordPress plugin that offers robust event management for your site. It is free and feature-rich, making creating and showcasing events easy.
Whether you’re organizing in-person gatherings or virtual meetups, this plugin provides a polished calendar system that integrates seamlessly into your WordPress dashboard.
Its straightforward setup lets you quickly add events, assign venues and organizers, and display them in various responsive views—like monthly grids or detailed lists—making it accessible on any device.
Backed by a seasoned development team, it’s a trusted choice for everyone from small businesses to large organizations looking to keep their audiences informed and engaged. What makes
The Events Calendar’s particularly appealing blend of simplicity and extensibility. Out of the box, it delivers core tools like event categorization, Google Maps integration, and export options to Google Calendar or iCal, ensuring your events are easy to find and share.
Features
- Rapid event creation
- Saved venues and organizers
- Calendar month view with tooltips
- Event list view
- Day view
6. WP Booking Calendar
WP Booking Calendar is the original booking system designed for WordPress. It offers a reliable and intuitive way to manage reservations directly on your site.
This plugin provides an all-in-one solution for many businesses, from property rentals to service providers, and is perfect for handling full-day bookings, time-slot appointments, or events. Its clean, modern interface makes it easy for visitors to check availability and book with just a few clicks, while the admin panel keeps everything organized.
With a focus on simplicity and efficiency, it’s a go-to choice for anyone looking to add a straightforward scheduling system to their WordPress setup. The plugin’s strength lies in its flexibility and practical features, which are built to save time and enhance user experience.
You can define available or unavailable dates with minimal effort, ensuring your calendar reflects real-time openings without needing external accounts—all booking data stays securely in your WordPress database.
Features
- Full-day booking management
- Time-slot appointment scheduling
- Event reservation support
- Real-time availability calendar
- Customizable booking forms
Frequently Asked Questions
Now, let’s see some frequently asked questions and answers.
Can scheduling plugins handle both in-person and virtual meetings?
Yes, many scheduling plugins are versatile enough to manage both types of meetings. For virtual sessions, look for options that integrate with video conferencing tools to generate meeting links automatically. For in-person gatherings, features like customizable availability and booking forms ensure smooth coordination, making them adaptable to your needs.
Do I need technical skills to use meeting scheduling plugins?
Not usually. Most plugins are designed to be user-friendly, with straightforward setup processes that don’t require advanced technical know-how. Some might offer more complex customization options, but they typically include guides or support to help you along. If you can navigate WordPress basics, you’ll likely find it manageable.
Are there free scheduling plugins that support multiple attendees?
Several free plugins offer core features for scheduling meetings with multiple people, such as setting time slots and sending notifications. While premium versions might unlock extras like advanced integrations or larger group limits, the free options are often sufficient for basic group scheduling needs.
How do these plugins manage time zones for attendees in different locations?
Many scheduling plugins handle time zones effectively by automatically detecting an attendee’s location or allowing manual selection during booking. They adjust the meeting time accordingly and sync it with your calendar, ensuring everyone sees the correct local time and avoiding confusion across regions.
Get Started with Bookster
In our experience, Bookster is the best plugin for this task. You can get started with the plugin below:
Conclusion
Scheduling meetings with multiple attendees doesn’t have to be a logistical nightmare. With the right WordPress plugin, you can automate bookings, sync schedules, and keep everyone in sync—whether a quick team huddle or a global webinar.
The six tools we’ve covered offer a range of solutions, from simple free options to feature-packed premium ones, so you’re sure to find one that fits your needs.
Take the stress out of coordination and let technology do the heavy lifting.
Which plugin are you going to use?
Let us know in the comments.
